Contracts Manager
Department: Administrative Services
Full-time, Hybrid
Salary Range: $73,403.20 – $107,432.00/yr
Job Summary: Under the direction of the Milwaukee County’s Director of Procurement, the Contracts Manager position is charged with leading and managing all aspects of the Procure to Pay process for assigned departments, inclusive of planning, training, development, negotiation, implementation and oversight of formation of contracts and non-property leases. The objective is to ensure countywide use of best in class contracting methodology, acquisition and universal compliance with statutes.
Hybrid Work Schedule: This position will work 3 days remote and 2 days in the office weekly.
Essential Duties and Responsibilities
- Operational Management – Aid in developing a consolidated and standardized countywide contracts program that achieves greater operational efficiency and lowers cost. Develop a hands-on management of Request For Proposal (RFP) solicitation, evaluation, review and award process. Hands-on e-Procurement contract management.
- Strategic Development – Develop long and short-term goals, objectives and solutions for a large and diverse organization, managing the training and overall professional development of county personnel in best practices, ethics and compliance.
- Training and Contract Lead – Provide guidance and technical training regarding various contract strategies, regulatory strategies and resource planning. Manage/direct, develop and evaluate complex transactions and act as a lead in the response to disputes and protests.
- Contract Monitoring – Provide countywide contract development and monitoring, including but not limited to non-compliance/non-performance, renewals and rebids.
- Process and Procedures – Conduct management studies on contract activities to develop and implement procedural changes, new methods, or automated systems as appropriate to increase, efficiency and cost effectiveness (value); and make recommendations.
- Compliance – Assist in ensuring compliance with applicable local, state and federal regulations in procurement and contracting activities.
- Record Management and Retention – Develop a methodology and maintain master files on all contacting agencies.
- Workflow Compliance – Facilitate risk management, corporation counsel, comptroller functions, CBDP participation, and ordinance compliance and functions related to acquisition and contracting.
- Other duties as assigned.
Minimum Education & Years of Experience Qualifications
- Valid Driver’s License required and must be maintained throughout employment
- High School Diploma or GED equivalency required
- One (1) year or more of work experience in Law, Contract Management, Contract Compliance or Procurement required
- One (1) year or more of work experience in a Supervisory, Management or Project Manager role required
- Advanced knowledge of all related computer and software applications such as Microsoft Word, Excel, Outlook, PowerPoint and Teams required
- Certified Professional Public Buyer (CPPB) certification or equivalent required OR must be obtained within three (3) years of hire
Preferred Qualifications
- Bachelor’s degree or higher in Public Policy or Public Administration preferred
Note: This position is unclassified and is not subject to the Civil Service Rules and Regulations. This original application is open to qualified candidates authorized to work in the United States. Appointee must establish Wisconsin State residency within six (6) months of appointment and maintain such residency during incumbency. During the application process please upload your updated resume and cover letter outlining experience.